Privacy Notice

Ori Artists Ltd is committed to protecting and respecting your privacy.

When you entrust Ori Artists Ltd with your personal information we take appropriate
steps to ensure it is treated securely.

Ori Artists Ltd is committed to only holding personal data that is accurate, adequate,
relevant and not excessive.
This policy provides further details about how we do this, along with details on how
to contact us if required.

This Policy explains why we collect personal information about people we represent and those who work with and for us. It also explains how we use it, the conditions under which we may disclose it to others and how it is secured.

Ori Artists LTD is a talent agency, which represents professional actors and creatives
across the genres of TV, Film, Theatre, Musicals, Voice Over, Radio, Commercials,
Concerts and Casting both nationally and internationally. Ori Artists Ltd registered
business address is 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ

When you agreed to be represented by Ori Artists Ltd we collected information from you via email, telephone, self-tapes, written correspondence and all other methods of communication. The personal information we collect includes: Name, Address, Email Address, Work History, Bank details, National Insurance Number, Passport details, Tax codes, Equity number, Equity Pension details, Photographs, Measurements, Next of Kin and other necessary information which enables Ori Artists Ltd to promote your career and facilitate work prospects. You have the right to request a copy of any information we hold.

Your personal information may be used for the following purposes:

  • Submit you for work opportunities.
  • Discussion and negotiation of salary and/or fees.
  • Discussion within the Ori Artists Ltd office, verbal communication and/or email with
    casting directors, directors, producers and other creatives involved with the process of
    pursuing employment on your behalf.
  • Discussion with lawyers/legal departments if applicable.
  • To execute our obligations arising from any contracts entered into by you and through
    ori Artists Ltd on your behalf.
  • Process of a grant or job application.
  • HMRC reporting.
  • Notify you of any changes on the services we provide.

We are legally obliged to hold certain types of information on you to meet our statutory obligations; an example of which is your Passport to comply with the Immigration Act 2016 when starting new employment. We shall retain your personal information on our systems only for as long as necessary for the relevant activity, or as long as it is set out in any relevant contract you hold with Ori Artists Ltd or a third party. Ori Artists Ltd shall
review its retention of such data in May 2028.

Ori Artists Ltd shall not sell or rent your information to any third parties.

Ori Artists Ltd may pass your information to third party providers including, but not limited to; Tagmin (password protected online management database systems which manages your contact details), agents, subcontractors and other associated organisations for the purposes of providing our services to you. However, when we use third party service providers, we shall only disclose the information that is essential to deliver our service. Ori Artists Ltd shall never release personal information to non-work
related third parties for them to use for their own direct marketing purposes, unless you have explicitly requested Ori Artists Ltd to do so, or unless we are required to do so by law.

Non-sensitive details (email addresses etc.) are usually transmitted over the Internet and this can never be guaranteed to be 100% secure. We cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Ori Artists Ltd shall continue to make best efforts in ensuring your data is secure on our systems.

Ori Artists Ltd website may contain links to other websites run by other organisations (Spotlight, Vimeo etc.). This privacy policy only applies to the Ori Artists Ltd website, so you may wish to read the privacy statements on other websites/platforms where your
details are held. Ori Artists Ltd is not responsible for the practices and privacy policies of any other sites even if accessed via the Ori Artists Ltd website. The same rule applies if you accessed the Ori Artists Ltd website from a third party portal. Ori Artists Ltd is not responsible for the practices, privacy policies, owners and operators of any other sites, so we encourage you to check any third-party sites for their data protection policies.

We at Ori Artists Ltd work at an international level this means that the information, which you provide to us, may be transferred to countries outside of the European Union (“EU’). Examples of which could be: our servers are on occasion located outside of the EU, or we are submitting you for projects that are filmed/broadcast outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to the transfer, storing and processing of said data. If we transfer your personal information outside of the EU, we shall take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy where possible.

If you use Ori Artists Ltd services whilst you are outside of the EU, your information may be transferred outside the EU to provide you with those services.

As a company we are responsible for meeting the GDPR obligations and ICO requirements and have all the requisite policies and procedures in place to adopt ‘best practice’ in our commitment to implementing GDPR.

In agreeing to being represented by Ori Artists Ltd you consent to the terms outlined in this policy in regards to Ori Artists Ltd holding and processing your personal data. This policy was reviewed September 29th 2023